Project Milestone & Status Updates

At Cirface, every project follows a clearly structured delivery model built around our 4D Framework—Discover, Design, Deploy, Document. To keep your team informed and aligned, we use a phased milestone approach paired with consistent status updates.

Here’s how we track progress, what you can expect at each phase, and how we’ll communicate along the way.

🗺 Project Milestones by Phase

Each project milestone corresponds to a key delivery phase:

✅ Week 1: Onboarding Kickoff

Stakeholders introduced
SOW reviewed and confirmed
Access granted (Asana, shared folders, etc.)
Strategic planning begins

✅ Weeks 2–3: Discovery & Workflow Mapping

Live discovery sessions complete
Workflow recordings and submission forms reviewed
Pain points and goals documented
Initial sandbox ideas discussed

✅ Weeks 4–5: Design & Testing

Draft workflows built in sandbox
Testing and feedback sessions held
Optimization plan delivered
Adjustments made based on SME input

✅ Weeks 6–8: Deploy & Enable

Workflows rolled out in live environment
Training sessions delivered (basic, advanced, executive)
Adoption monitored with live status check-ins
Final tweaks made pre-Go-Live

✅ Week 9+: Documentation & Support

SOPs created and shared
Admin conventions implemented
Monthly support begins (if enrolled)
Post-launch updates and coaching

🔁 How We Handle Status Updates

You’ll receive updates through:

Email Recaps from your Project Manager (biweekly or weekly)
Check-In Meetings at key milestones or when feedback is needed
Project Workspace Notes (if shared Asana space is used)
Optional Slack check-ins (for support-tier clients)

Each update includes:

What was completed
What’s happening next
What we need from you (if anything)
Any blockers or changes in scope

📍 How You Can Help Us Stay On Track

Approve work promptly so we can keep the timeline moving
Alert us early if stakeholders change or become unavailable
Keep submitting feedback as workflows evolve—it’s a partnership