--- title: Managing Project Privacy & Permissions in Asana description: Learn how to set project privacy defaults and access permissions across your organization using the Asana Admin Console. --- [Skip to content](https://help.cirface.com/en/knowledge/managing-project-privacy-permissions-in-asana#main-content) English Show submenu for translations [Submit a Support Ticket](https://help.cirface.com/en/knowledge/kb-tickets/new?hsLang=en) [![Cirface\_Blue Yellow - 1920](https://help.cirface.com/hs-fs/hubfs/Cirface/%5BCirface%5D%20Logo%20and%20Branding/Cirface_Blue%20Yellow%20-%201920.png?width=150&height=60&name=Cirface_Blue%20Yellow%20-%201920.png)](https://help.cirface.com/en/knowledge?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit a Support Ticket](https://help.cirface.com/en/knowledge/kb-tickets/new) - [Contact us](https://cirface.com/contact) [Contact us](https://cirface.com/contact) How can we help you? - There are no suggestions because the search field is empty. 1. [Cirface Knowledge Base](https://help.cirface.com/en/knowledge?hsLang=en) 2. [Enterprise Admin Enablement](https://help.cirface.com/en/knowledge/enterprise-admin-enablement?hsLang=en) 3. [Security & Compliance Controls](https://help.cirface.com/en/knowledge/enterprise-admin-enablement?hsLang=en#security-compliance-controls) May 8, 2025 # Managing Project Privacy & Permissions in Asana ## Learn how to set project privacy defaults and access permissions across your organization using the Asana Admin Console. This guide explains how to configure default **project privacy** and **access permissions** for your organization in Asana. These settings help maintain consistency and control over who can view, edit, or share projects across your teams. --- ### **Who Should Use This SOP** - **Asana Super Admins** - **IT or Operations Managers** managing organizational-level Asana setup --- ### **What You’ll Need** - Access to the **Asana Admin Console** - An active **Starter, Advanced, or Enterprise** Asana plan - A supported web browser or the desktop app - [Project Privacy Settings – Asana Help](https://help.asana.com/s/article/project-privacy-settings?language=en_US) - [Converting Tasks into Projects – Asana Help](https://help.asana.com/s/article/converting-tasks-into-projects?language=en_US#h_01HQTJSYZ63WWQM8AQFAENBC5N) --- ### **How to Set Up Default Project Settings** #### 1. **Access the Admin Console** - Click your **profile icon** in the top-right corner of Asana - Select **Admin Console** (available only if you’re a Super Admin) - In the left-hand menu, click **Security** - Scroll to the **Project settings** section --- #### 2. **Configure Organization-Wide Sharing Controls** Choose who can share projects with the broader organization: - **Anyone at \[Your Org Name\]** – All users can share projects with the org - **No one at \[Your Org Name\]** – Sharing is completely restricted --- #### 3. **Set Default Project Privacy for New Projects** Choose what visibility level new projects should have by default: - **Organization** – Visible to everyone in your org - **Team only** – Visible only to the team the project lives in - **Private to members** – Visible only to invited project collaborators --- #### 4. **Choose Default Access Level for Task Collaborators** Decide how much access collaborators should have by default: - **Project admin** – Full access to settings and edits - **Editor** – Can add/edit/delete anything in the project - **Commenter** – Can comment but not edit - **Viewer** – Can only view --- #### 5. **Project Management Permissions** Set who can update project members and edit workflows: - **Project admins and editors** OR - **Only project admins** --- ### **Manually Adjusting Existing Projects** Default settings only apply to **new projects**. For existing ones: - Open the project - Click the **Share** button in the top-right corner - Manually adjust privacy and permission settings as needed - Learn more: [Project Privacy Settings – Asana Help](https://help.asana.com/s/article/project-privacy-settings?language=en_US) --- ### **Important Exception: Task-to-Project Conversions** When converting a task into a project via an Asana Rule (usually used in automation), the new project **inherits the permissions of the original task**, *not* the admin default settings. **Here’s how it behaves:** - If the task is **public**, the new project becomes **Team only** - If the task is **private**, the new project becomes **Private to members** - Task collaborators are *not* automatically added to the new project - The project is created in the **same team** as the original task Review the full behavior here: 👉 [Converting Tasks into Projects – Asana Help](https://help.asana.com/s/article/converting-tasks-into-projects?language=en_US#h_01HQTJSYZ63WWQM8AQFAENBC5N) --- ### 🎥 [Watch the Setup Process – Loom Video](https://www.loom.com/share/28d1730b8c29429b9d536c8108449770?sid=261eafaa-702c-4932-bdc1-e4d8d9d92730) - 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