--- title: "Submitting Your Workflow: A Simple Guide to the Workflow Definition Form" description: Learn how to easily submit your workflows using Loom and the Cirface Workflow Definition Form. Includes examples, video, and submission tips. --- [Skip to content](https://help.cirface.com/en/knowledge/completing-the-workflow-definitions-form#main-content) English Show submenu for translations [Submit a Support Ticket](https://help.cirface.com/en/knowledge/kb-tickets/new?hsLang=en) [![Cirface\_Blue Yellow - 1920](https://help.cirface.com/hs-fs/hubfs/Cirface/%5BCirface%5D%20Logo%20and%20Branding/Cirface_Blue%20Yellow%20-%201920.png?width=150&height=60&name=Cirface_Blue%20Yellow%20-%201920.png)](https://help.cirface.com/en/knowledge?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Submit a Support Ticket](https://help.cirface.com/en/knowledge/kb-tickets/new) - [Contact us](https://cirface.com/contact) [Contact us](https://cirface.com/contact) How can we help you? - There are no suggestions because the search field is empty. 1. [Cirface Knowledge Base](https://help.cirface.com/en/knowledge?hsLang=en) 2. [Services Onboarding](https://help.cirface.com/en/knowledge/services-onboarding?hsLang=en) 3. [Kickoff Prep & Discovery](https://help.cirface.com/en/knowledge/services-onboarding?hsLang=en#kickoff-prep-discovery) April 24, 2025 # Submitting Your Workflow: A Simple Guide to the Workflow Definition Form ## Learn how to easily submit your workflows using Loom and the Cirface Workflow Definition Form. Includes examples, video, and submission tips. #### Submitting Your Workflow: A Simple Guide Thank you for taking the time to submit your workflows—this step is key to helping our team build solutions that reflect your *real processes*, not assumptions. Let’s keep this simple and stress-free. Below is a breakdown of what a workflow is, how to record it, and how to submit it using the [Workflow Definition Form](https://form.asana.com/?k=i2_1gepUZs7RX2Sfs5T2qg&d=1190241607879793). --- ### 🧩 What’s a Workflow? A workflow is a structured series of steps your team takes to get something done. It typically includes: - **Steps**: The stages of the process - **People**: Who’s responsible for what - **Approvals**: Where sign-offs or decisions happen - **Tools**: What software or platforms are used - **Rules or Logic**: How tasks are routed or triggered --- ### 📽 Step-by-Step: How to Submit a Workflow #### 1. **Break It Down** Identify the major stages of the process. Think: “What happens first? Then what?” #### 2. **Record Your Process (Loom)** - Go to [Loom.com](https://www.loom.com/) and record yourself walking through the process. - You can: - Walk through a spreadsheet - Show a workflow in Asana - Draw on a whiteboard - Be sure to explain: - What is happening - Who is doing it - When it’s happening - What tools are used - What the expected outcome is 🔗 [Watch this short Loom tutorial](https://www.loom.com/share/de0091bdf20b4c799896ed95032074a2?sid=77d62b78-26f8-45fd-9c50-d18e80b2ce49) --- #### 3. **Complete the Workflow Definition Form** Open the [Workflow Definition Form](https://form.asana.com/?k=i2_1gepUZs7RX2Sfs5T2qg&d=1190241607879793). It has two parts: - **Section 1: About You** - Name, department, title - **Section 2: Workflow Details** - Workflow name - Main objectives/outcomes - High-level steps - Stakeholders involved - Tools/software used - Challenges or bottlenecks - **Paste your Loom video link** - Upload any additional resources (optional) --- ### 🧠 Example: Marketing Campaign Workflow > A new campaign starts with goal-setting and target audience selection. Then content is created. A manager reviews and approves it. After approval, it’s published on social media. Later, the team reviews campaign metrics to analyze performance. --- ### ✅ Tips for a Strong Submission - Be **clear but concise**—no need to overexplain. - Highlight **any current pain points**. - If possible, mention **approvals or bottlenecks**. - If a step depends on another, **mention the dependency**. - Add **files, screenshots, or briefs** if they help us understand your world. --- ### Need Help? Reach out to your Project Manager, or email us at info@cirface.com. 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