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Managing Security Groups and Permissions

Understand how to manage user roles and permissions in Asana to ensure secure and efficient collaboration within your organization.​

Overview

Asana does not utilize traditional "security groups" as seen in some other platforms. Instead, it offers a combination of user roles and permission settings to control access and maintain security within your organization.​

User Roles in Asana

Asana defines several user roles, each with specific permissions:​

  • Super Admins: Have the highest level of access, including managing security settings, user provisioning, and organization-wide controls.

  • Admins: Can manage users, teams, and certain security settings but have fewer privileges than Super Admins.

  • Members: Regular users who can create and manage tasks and projects they have access to.

  • Guests: External users with limited access, typically restricted to specific projects or tasks they've been invited to.​

Permission Settings

Permissions in Asana are managed at various levels:​

  • Project-Level Permissions: Control who can access and edit projects. Options include:

    • Private: Only invited members can access.

    • Comment-Only: Members can view and comment but not edit.

    • Public to Team: All team members can access.​

  • Task-Level Permissions: Inherited from project settings but can be adjusted for specific tasks.​

  • Team-Level Permissions: Determine who can join teams and access associated projects.​

Managing Access

To manage user roles and permissions:​

  1. Access the Admin Console: Super Admins and Admins can navigate to the Admin Console to manage users and settings.​

  2. Adjust Team Settings: Modify team privacy settings to control who can join and view team projects.​

  3. Set Project Permissions: When creating or editing a project, choose the appropriate privacy level to control access.​

  4. Manage Guest Access: Invite external users as Guests and limit their access to specific projects or tasks.​

Considerations

  • No Traditional Security Groups: Asana's permission model does not include traditional security groups. Access is managed through roles and specific permission settings.​

  • Role Assignment: Assign appropriate roles to users based on their responsibilities to maintain security and efficiency.​

  • Regular Reviews: Periodically review user roles and permissions to ensure they align with current organizational needs.