How Cirface Delivers Workflows, Training & Audits

📌 Our Delivery Framework

At Cirface, we follow a structured delivery model called the 4D Framework. This approach ensures consistency, depth, and clarity across every engagement—whether you're building your first workflow in Asana or refining an existing setup.

Each phase is designed to guide your team from alignment to execution, with dedicated checkpoints for discovery, validation, rollout, and documentation.

Included Activities:

• Current-state audit of workflows and Asana use

• Live discovery sessions and reverse demos

• Custom sandbox builds and testing

• Standardized training and coaching

• Workflow documentation and governance handoff

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🔹 Phase 1: Discover

Timeline: Week 1-3
Goal: Align on goals and process

This phase sets the foundation. We start by reviewing your existing tools, processes, and team structure to identify what's working—and what’s not.

What we cover:

• Current workflow review and tool audit

• Identification of key pain points and inefficiencies

• Analysis of current Asana usage (if applicable)

• Strategic planning to define the scope and success metrics

Deliverables:

• Engagement kickoff

• Strategic approach plan

• Timeline and roles alignment

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🔹 Phase 2: Design

Timeline: Weeks 4–6
Goal: Map, validate, and test new workflows

This is where we shape the solution. Through discovery workshops and mapping exercises, we build a tailored plan around your actual processes.

What we cover:

• Live discovery and process-mapping sessions

• Validation of known pain points and blockers

• Identification of key metrics, reporting needs, and integration points

• Development of sandbox environments to prototype workflows

Deliverables:

• Custom workflow optimization plan

• Draft workflows and process visuals

• Initial sandbox demo environment

• Early-stage feedback loop

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🔹 Phase 3: Deploy

Timeline: Weeks 7–8
Goal: Roll out workflows and train your team

We activate the solution by implementing workflows, training your team, and monitoring adoption.

What we cover:

• Deploy finalized workflows into your live Asana environment

• Role-based and use-case-driven training sessions

• Feedback sessions to make final adjustments

• Automation setup, rules, and tool integration (where applicable)

Deliverables:

• Final workflow implementation

• Structured team training

• Workflow validation and final iteration

• Official Asana “Go-Live” milestone

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🔹 Phase 4: Document

Timeline: Week 9
Goal: Create documentation, handoff, and provide support

With workflows deployed, we shift to documentation and support to ensure long-term success.

What we cover:

• Create SOPs and process documentation

• Establish conventions (naming, archiving, ownership)

• Review of change management and adoption

• Optional enrollment into monthly support

Deliverables:

• Custom SOPs for each workflow

• Governance framework

• Ongoing support and private coaching (if enrolled)

Support hours, private coaching, and updates are available through Cirface’s Business or Enterprise Asana Support plans.

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Why It Works

The 4D Framework ensures that we:

• Align on strategy before touching tech

• Validate solutions with you before deploying anything

• Train and support your team throughout

• Deliver documented, repeatable systems—not just one-off builds

Whether you're starting from scratch or iterating on an existing system, our approach is structured, flexible, and built for real-world teams.